Best Xero apps for small businesses in 2026

Xero apps add jobs that Xero does not do on its own, such as receipt capture, collecting payments, bill approvals, ecommerce sales and reporting. This page lists eight apps for those jobs alphabetically, with prices taken from each provider’s own pricing page on 6 November 2026. It does not rank them: the right app depends on the job you need doing.

What are Xero apps?

Xero apps are third-party software that connect to Xero and share data with it. You find them in the Xero App Store, which groups apps by function, such as invoicing and jobs, inventory, time tracking and bills and expenses.

Xero says it reviews each app but “can’t give any guarantees”. You are responsible for checking an app’s quality and suitability before you connect it. App fees are charged separately from your Xero subscription.

Eight Xero apps at a glance

The table lists each app, the job it does and its lowest published price, alphabetically.

What does each app do?

A2X. A2X posts settlement summaries from Shopify, Amazon, eBay, Etsy, Walmart and PayPal to Xero and reconciles them against payouts. Its pricing page starts at US$29 a month for most channels and US$79 for Walmart, in US dollars only. A free trial is offered. See our guide to accounting software for ecommerce.

ApprovalMax. ApprovalMax routes bills and purchase orders to the right approvers and checks bills against supplier history for duplicates and anomalies. Its Xero App Store listing offers a 14-day free trial. We could not load a sterling price from ApprovalMax’s own pages, so ask for a quote.

Dext. Dext captures receipts, invoices and mileage, extracts the data and sends it to Xero. Its UK business plan costs £290 a year excluding VAT for 5 users and 250 documents a month, with a 14-day trial and no card needed. Monthly plans can be cancelled before renewal; annual plans need 30 days’ notice.

Fathom. Fathom turns Xero data into management reports, KPIs, forecasts and consolidations. Its pricing page shows US dollars only: Fathom Pro is US$450 a month for 25 companies, aimed at advisers, and Portfolio is US$67 a month for 100 companies. A 14-day trial is listed on Xero’s App Store.

Float. Float builds cash flow forecasts from Xero data. Float’s prices, excluding VAT, are a Small Business plan from £99 a month for companies under £2 million revenue, Growth at £199 a month (£159 billed annually) and Scale at £295 a month (£235 annually).

GoCardless. GoCardless collects payments by Direct Debit when a Xero invoice is due, then marks the invoice as paid and records the fee. GoCardless’s Standard plan charges 1% + 20p per UK transaction, capped at £4, plus 0.3% on payments over £2,000. VAT is charged on fees for UK merchants.

Hubdoc. Hubdoc fetches and reads bills and receipts and publishes them to Xero. Xero’s UK pricing page says Hubdoc is included in all five UK plans while it is connected to your Xero subscription. Compare it with Dext and AutoEntry in Dext vs AutoEntry vs Hubdoc.

Stripe. Stripe lets customers pay Xero invoices by card. Stripe’s UK pricing is 1.5% + 20p for standard UK cards, 2.8% + 20p for premium UK cards, 2.5% + 20p for EEA cards and 3.15% + 20p for international cards, plus 2% if currency conversion is needed.

Which apps apply to you?

The right app depends on the job. Use this decision list.

• If you are on a Xero plan and want receipt capture, try the included Hubdoc first, then compare Dext if you need more.
• If customers pay you regularly by bank, Direct Debit through GoCardless costs 1% + 20p, capped at £4 per UK payment.
• If customers pay one-off invoices by card, Stripe’s standard UK card fee is 1.5% + 20p.
• If you sell on Amazon or Shopify, an ecommerce connector such as A2X posts summaries instead of every order.
• If more than one person signs off bills, an approvals app such as ApprovalMax adds an audit trail.
• If cash is tight, a forecasting app such as Float shows the months ahead; read our guide to cash flow forecasting.

How do you add an app to Xero?

You connect most apps through the Xero App Store in a few steps.

1. Find the app in the Xero App Store and read its listing.
2. Start the trial with “Get this app”, where a trial is offered.
3. Log in to Xero and approve the connection for the right organisation.
4. Map accounts and tax rates in the app’s settings.
5. Test with a few transactions before switching on automatic posting.
6. Diary the trial end date so you choose a plan or cancel in time.

What to do now

1. List your manual tasks. Note where you rekey data or chase payments.
2. Check what Xero already includes. Hubdoc and Xero’s own features may cover the need.
3. Add up the total cost. Add app fees to your Xero plan and convert US dollar prices.
4. Ask your accountant. They may already use some of these apps.

For alternatives to Xero itself, see Xero alternatives.

Frequently asked questions

Is Hubdoc free with Xero?

Xero’s UK pricing page says Hubdoc is included in the Simple, Ignite, Grow, Comprehensive and Ultimate plans, as long as it is connected to your Xero subscription.

How much does Dext cost for a small business?

Dext’s UK business plan costs £290 a year, shown as £24.17 a month, excluding VAT, for 5 users and 250 documents a month.

What does GoCardless charge with Xero?

GoCardless’s Standard plan charges 1% + 20p per UK payment, capped at £4, plus VAT on the fee. Payments over £2,000 carry an extra 0.3%.

Does Xero check the apps in its App Store?

Xero says it reviews each app but cannot give guarantees. You are responsible for checking that an app is suitable for your business.

Are Xero app prices in pounds?

Not always. Dext, Float, GoCardless and Stripe show sterling prices, but A2X and Fathom showed US dollars only on 6 November 2026.