Expense management software automates the capture, approval, and reimbursement of business expenses. Our top picks for UK businesses in 2026.
Best expense management software UK 2026
Top expense tracking and approval platforms for UK businesses.
Expenses and receipts
Expense management software and guides for UK businesses
Reviews of the best expense apps plus expert guides on what you can claim, how to capture receipts digitally, and how to reclaim VAT on business costs.
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12 expense software reviews and guides
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Best expense management software UK 2026 Top expense tracking and approval platforms for UK businesses. Review Best receipt scanning apps UK Top OCR receipt capture apps for UK businesses and sole traders. Review Dext (Receipt Bank) review The leading UK receipt capture and data extraction tool. Review Hubdoc review Document capture and auto-filing for accountants. Review Expensify review UK Expense reporting and corporate card management. Review Pleo review UK Smart company cards with real-time expense tracking. Review Soldo review UK Multi-user company spend management. Review Allowable business expenses: complete guide for UK businesses What you can and cannot claim as a business expense. Guide Mileage and vehicle expenses: a complete guide Claiming mileage, business vehicle costs, and HMRC approved rates. Guide Working from home expenses: what you can claim Claiming home office costs for the self-employed and employees. Guide Expense fraud: how to prevent it in your business Protecting your business from employee expense fraud. Guide Reclaiming VAT on business expenses When and how to reclaim input VAT on business purchases. Guide
Best receipt scanning apps UK
Top OCR receipt capture apps for UK businesses and sole traders.
Receipt scanning apps use optical character recognition (OCR) to extract data from paper receipts and sync with accounting software, eliminating manual data entry.
Dext (Receipt Bank) review
The leading UK receipt capture and data extraction tool.
Dext (formerly Receipt Bank) is the UK's leading receipt capture and pre-accounting tool, used by thousands of accounting firms to automate data entry for their clients.
Hubdoc review
Document capture and auto-filing for accountants.
Hubdoc (owned by Xero) captures bills, receipts, and bank statements, and auto-files them with accounting data extracted. It is included in some Xero plans.
Expensify review UK
Expense reporting and corporate card management.
Expensify combines receipt scanning, expense reporting, and corporate card management. It targets businesses with regular employee expenses that need multi-level approval workflows.
Pleo review UK
Smart company cards with real-time expense tracking.
Pleo provides smart company cards for employees with real-time spend controls and automatic receipt capture. It integrates with Xero, QuickBooks, and Sage.
Soldo review UK
Multi-user company spend management.
Soldo offers prepaid Mastercard cards for employees and teams, with spend controls, receipt capture, and accounting integrations.
Allowable business expenses: complete guide for UK businesses
What you can and cannot claim as a business expense.
Understanding allowable business expenses is essential for keeping your tax bill as low as legally possible. This guide covers what UK businesses can and cannot claim.
Mileage and vehicle expenses: a complete guide
Claiming mileage, business vehicle costs, and HMRC approved rates.
UK businesses and employees can claim tax relief on business mileage and vehicle expenses. This guide covers HMRC approved mileage rates, how to claim, and what records to keep.
Working from home expenses: what you can claim
Claiming home office costs for the self-employed and employees.
Whether you're self-employed or employed, you may be able to claim tax relief on working from home costs. This guide covers what you can claim and how to calculate it.
Expense fraud: how to prevent it in your business
Protecting your business from employee expense fraud.
Expense fraud costs UK businesses millions each year. This guide covers common types of expense fraud, how to detect it, and how to build controls that prevent it.
Reclaiming VAT on business expenses
When and how to reclaim input VAT on business purchases.
VAT-registered businesses can reclaim the VAT on most business purchases. This guide explains when you can reclaim, what records you need, and common pitfalls to avoid.